How To Write A Letter Of Intent For A Janitorial Services

How to Write a Letter of the alphabet of Intent (With Examples and Writing Tips)

By Indeed Editorial Team

June 9, 2021

This article has been approved past an Indeed Career Passenger vehicle

Much like a cover letter, a letter of intent is a general overview of your industry-specific skills and feel equally well as the reasons y'all are interested in working with an employer. In this article, we'll explain what a alphabetic character of intent is, how it differs from a cover letter and when y'all should employ it. Nosotros'll also outline what a letter of intent should include with an example alphabetic character and tips.

What is a letter of intent?

A alphabetic character of intent, besides known equally a "letter of interest," is an introductory letter to employers you're interested in working for. Typically, you would send a letter of intent to hiring managers or recruiters at a company that has not posted jobs relevant to your background. Although like to a cover letter, a letter of intent provides less item related to a specific task. Instead, a letter of intent is designed to express your interest in working at an organization, why you're interested and what skills and experiences yous have that the employer might find valuable.

Related: Letter of Interest: Definition, Tips and Examples

How does a letter of intent differ from a encompass letter of the alphabet?

While you might submit a embrace letter when applying for a posted position, a letter of intent is best when y'all desire to testify an employer you're interested in working at their company, even if at that place are no job openings listed. A letter of the alphabet of intent tin can be sent at whatever fourth dimension and may not consequence in clear side by side steps, versus a cover letter which typically results in an interview and subsequent task offer.

When to apply a letter of intent

A alphabetic character of intent is advisable when:

You're submitting resumes to employers at a job fair
You're researching companies and notice an employer who you believe best fits your interests and career goals
You've heard or have been told that an employer is looking to hire, fifty-fifty if in that location are no jobs posted
The employer has jobs posted for other positions but also employs workers in your area of expertise or with your skills and experience

A letter of the alphabet of intent makes it easier to submit your resume to an employer fifty-fifty when in that location are no specific jobs in your specialty. This provides the employer with an opportunity to see your value and interest in their company and might encourage the employer to assess whether the company has a need or role yous tin can fill.

Related: Letter of the alphabet of Interest vs. Comprehend Letter: Definitions, Tips and Examples

What to include in a letter of intent

While your letter of the alphabet of intent should be unique to your own set of skills, experiences and qualities, there are five main elements you should include in your letter:

Letter of Intent Format

Paradigm clarification

Letter of Intent Format

Greeting or salutation
Introduction: Include your name, brief summary of your background and your reason for writing.
Body: Include your qualification and achievements every bit information technology relates to your task.
Telephone call to activity: Politely express your interest in the position and the company with a specific activity y'all want the reader to accept.
Endmost and signature.

Let'due south accept a closer wait at these five elements and what information you should include in each.

i. Greeting or salutation

The greeting or salutation should be professional and follow formal greeting formats.

For example, yous can use standard greetings, such as "Honey Hiring Managing director" or direct the letter to a specific individual within the company. While y'all might be able to find HR personnel to accost your letter to, if y'all're unsure, cull a more full general greeting like "How-do-you-do."

However, avoid being too familiar or breezy with your greeting ("Hey," or past including only the leaseholder's first name). The letter of intent is designed to provide a positive and professional first impression that might lead to hiring opportunities.

two. Introduction

Use the first one or ii sentences of your letter of the alphabet to formally introduce yourself. This department should include your name, a cursory caption of your current feel level and your reason for writing.

For example, if you are a contempo graduate, include information about your degree and areas of study. If you lot're currently employed and seeking piece of work at another company, include your job title and why you are interested in the company you're writing to.

Information technology's best to avoid putting any negative information in your letter. You practice not desire to explain that you lot're interested in switching employers because of bad experiences with your current employer, for case. Instead, simply country why y'all are interested in the company or other positive reasons, such every bit career advancement or the opportunity to pursue a different function.

3. Trunk

Apply the trunk of your letter to elaborate on your skills and experiences. This is a skillful opportunity to provide more details about why you would be a valuable improver to the company in one or two paragraphs.

Include specific examples of times you lot accomplished a goal or contributed to an organization's success in some way, and quantify your achievements with numbers when possible. When expressing interest in an employer, y'all should provide emphasis on how your skills and experiences align with the employer's vision and needs.

four. Call-to-action

The call-to-activeness is your concluding paragraph where y'all explain what y'all desire the employer to do as a outcome of your alphabetic character. For instance, you might use this infinite to give thanks the employer for taking the time to read your letter and to contact y'all about potential job opportunities. You might also include your contact information in this department instead of after your signature.

5. Closing

The closing should be a standard business concern letter of the alphabet sign-off. For instance, you might merely close with "Sincerely," or "Thank you." Equally with the introduction, it's all-time to avoid being informal here, so avoid sign-offs such every bit "Cheers" or "Yours truly."

Related: The seven Parts of a Business Letter

Letter of intent case

Below is an example letter of the alphabet of intent using the template higher up. Use this sample equally a starting indicate for your letter of intent:

To Whom It May Concern,

My proper noun is Jen Woo. I'k a recent college graduate from the Academy of Wisconsin with a B.A. in Journalism. WritersPress has a truly impressive portfolio of work with an honorable mission to write for all people, no matter their background. Please consider my request for employment on your writing team.

During my time at the Academy of Wisconsin, I studied dissimilar aspects of journalism and copywriting, including APA fashion editing, long- and short-grade web content, editorial writing and human interest writing. I likewise took courses on content marketing, including search engine optimization and search engine marketing. I completed all coursework with a iii.85 GPA. During my time as an undergraduate, I too worked every bit a staff writer for the University of Wisconsin student paper and interned with several local newspapers as a copywriter. During my free time, I too earned income as a freelance writer for several blogs.

As WritersPress, Inc. focuses heavily on high-quality web content, I believe my skills and experience will make me a valuable role of the team. Should WritersPress, Inc. be in the marketplace for new copywriters, please consider me for any entry-level writing positions that become available. I am as well including my resume, which has more details regarding my skills, experiences and interests.

Cheers for your time,

Jen Woo

Related: How To Write a Letter: What To Include, Correct Format and Types (Example Included)

E-mail letter of intent case

Beneath is another sample letter of intent using the best practices above, but formatted for email.

Bailiwick: Introduction - Jacob Groutman

Dear Ms. Smith,

During my 12-year tenure in sales and sales management for ABC Inc., I have ever been impressed with your company'south first-class sales record and reputation for exemplary customer service. I believe my feel and sales knowledge would brand me a valuable asset to Company XYZ as your next sales director.

In the past year lone every bit sales manager for ABC Inc., I've congenital a new sales squad from the ground up and increased sales past more than 15%. In my prior part as sales team lead, I oversaw the day-to-day activities of a 30-person sales team, where we used information to constitute clear goals and objectives. I provide coaching and training to nurture a high-performance team. I also created a comprehensive preparation manual to reduce the onboarding procedure from ninety days to ii weeks.

I am a great match for Company XYZ because I am both data-driven and customer-focused. I am passionate about motivating employees to reach sales goals, and I am skilled at uncovering actionable insights with data to drive customer loyalty and provide outstanding client care.

I've attached my resume to this email for yous to review. Thanks for your consideration—I'm excited to learn more about this opportunity from you.

Sincerely,

Jacob

Jacob Groutman
jacobgroutman@email.com
(123) 456-7890

Read more: How To Send an Email Encompass Letter of the alphabet (With Example)

Alphabetic character of intent tips

In that location is no one style to write your alphabetic character of intent. However, there a few all-time practices that you may desire to follow to assistance increase your potential in the letter.

Follow a professional business letter of the alphabet format if you send a physical copy of the letter of the alphabet. This means you should include your name, email and job championship at the top.
If y'all are emailing the letter of the alphabet, include your contact information in your signature nether your get-go and concluding name.
Do not speak poorly of your current or by employers—focus on yourself and the potential employer.
If you're seeking career advancement opportunities, include the level at which yous want to be hired using verbal linguistic communication, such every bit "senior-level positions" or "management."
Do not include a desired bacon range. This should always be discussed with the recruiter or following a successful interview.
It'due south OK to mention a friend or colleague who also works at the company as a reference, but merely if that private knows they will be mentioned.
Utilize active language when you depict your skills and experiences, such as "potent communicator" or "experienced author."
Proceed your skills and experiences relevant to the employer. Refer back to similar job descriptions for skills the employer might be looking for.
Keep your letter of intent curt and to the point.
Proofread and edit your letter before sending the concluding copy.

Read more: Letter of Intent for Business organisation: Tips, Template and Case